All-in-One Task Tracker Spreadsheet | Excel & Google Sheets Productivity Planner | 12 Tabs, Kanban, Gantt, Clean + Demo

Stop juggling a to-do list, a calendar and a project board that don't talk to each other.

Most productivity systems ask you to maintain three different tools and hope they stay in sync. The Made by Motive All-in-One Task Tracker asks you to enter a task once — and does the rest. Twelve connected tabs turn that single entry into a dashboard, calendars, a Kanban board, a Gantt chart and a team workload view, all reading from the exact same source. No re-typing. No falling out of sync. Just one system that finally works the way your brain does.

What is included

• Excel CLEAN workbook — start with your own tasks.
• Excel DEMO workbook — explore a fully populated example first.
• Dedicated Google Sheets-ready import workbooks (CLEAN and DEMO), exported from the verified native Google Sheets masters — not converted from the Excel file.
• Native Google Sheets CLEAN and DEMO private "Make a copy" links inside the Google Sheets Access guide.
• Start Here guide.
• Google Sheets Access guide.
• Full User Guide.
• Task Prioritisation Method Guide.
• Platform Compatibility Guide.
• License and educational disclaimer.
• 1080p local video tutorial.
• Tutorial transcript.

What the tracker shows

• Twelve connected tabs, one source of truth: Setup, Dashboard, Monthly Calendar, Weekly Calendar, Variable Tasks, Recurring Tasks, Task Schedule, Task Filter, Decision Matrix, Kanban Board, Gantt Chart and Team Workload.
• Never lose a task to a forgotten tab — two entry points (Variable Tasks, Recurring Tasks) feed all twelve connected views automatically.
• Everything you need to know about a task at a glance: status, priority (Very High to Very Low or On Hold), assignee, start/due dates, Kanban stage, importance, urgency and progress (0-100%).
• Set it once and forget it — recurring task rules on Daily, Weekly, Every 2 Weeks, Monthly, Quarterly or Yearly frequencies generate their own occurrences automatically.
• Change one date without breaking the pattern — Task Schedule overrides let you adjust a single occurrence without ever rewriting the recurring task rule.
• Know what actually matters today — automatic days-left and an Eisenhower-style Do / Decide / Delegate / Delete classification for every task.
• See your progress in one look — a Dashboard with a completion KPI ring, today/upcoming lists and quadrant-distribution rings.
• Plan your whole month or week visually — a 35-day Monthly Calendar grid and a Weekly Calendar with daily completion rings.
• Find any task in seconds — a Task Filter with 15+ filters and sort options feeding one combined result table.
• Decide what to work on with confidence — a Decision Matrix with an overall completion bar, four quadrant rings and quadrant task lists.
• Move work forward visually — a five-stage Kanban Board: Backlog, To Do, In Progress, Review, Done.
• See the whole timeline at once — a Gantt Chart with KPIs, a task table and date-driven bars across a 42-day timeline.
• Know who's overloaded before it becomes a problem — a Team Workload tab showing open tasks and overdue visibility by assignee.

How it works

1. Configure your lists, calendar defaults and holidays in Setup.
2. Enter one-time tasks in Variable Tasks and recurring task rules in Recurring Tasks — blue cells only.
3. Adjust a single occurrence's date, priority, assignee or stage in Task Schedule when needed, without touching the recurring task rule.
4. Review the same work in the Dashboard, calendars, Task Filter, Decision Matrix, Kanban Board, Gantt Chart or Team Workload.

Platform notes

• Microsoft Excel .xlsx: full desktop workbook experience; no macros and no external links.
• Google Sheets: use the verified native CLEAN or DEMO "Make a copy" link in the Google Sheets Access guide, or the dedicated Google Sheets-ready import workbooks included in the package.
• Mobile/tablet: larger-screen entry is recommended, especially for the calendars, Kanban board and Gantt chart.
• Print/PDF: export any tab through your spreadsheet app's print/PDF option.

Built for people who are done starting over with a new planner every month.

Important

This is an educational planning tool, not project management software with live collaboration. It does not include real-time syncing, automatic task assignment or capacity/hours tracking. Actual scheduling and completion depend on the dates and inputs you enter.

Digital product only. No physical item is shipped.

Frequently Asked Questions

Do I need Excel?

No. The package includes verified native Google Sheets CLEAN and DEMO "Make a copy" links, plus dedicated Google Sheets-ready import workbooks. Excel files are also included for the full desktop workbook experience.

Do I have to re-enter my tasks in every tab?

No. Enter each one-time task in Variable Tasks and each recurring task rule in Recurring Tasks. The calendars, filter, Kanban board, Gantt chart, decision matrix and dashboard all read from that same entry.

Can I change one occurrence of a recurring task without changing the whole series?

Yes. Task Schedule lets you override the date, priority, assignee or stage for a single occurrence without rewriting the recurring task rule.

Can I edit formulas?

Buyer input cells are editable. Formula and technical cells are protected to prevent accidental damage.

Does this sync with my team in real time or assign tasks automatically?

No. It's a single-file planning system you fill in yourself — there is no real-time collaboration, live sync or automatic task assignment. Everyone works from the file you share or update.